Data Management Service

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Our Data Management Service comes with a free 3-month trial.


The Data Management Service takes the Pet Adoption Portal further.

The Data Management Service provides more statuses, more features, tracking, reporting and functionality.

A few of the benefits of using the Data Management Service:

  • Free 3 Month Trial
  • Includes the Pet Adoption Portal and Animal Exports
  • Volunteers Can Help Keep Data Updated
  • Track Animal Intakes and Outcomes
  • Track Adoptions
  • Track Returns
  • Track Donations
  • Track Contacts
  • More Animal Statuses
  • Inventory Loaners
  • Animal Journals - Medical Tracking and Reminders
  • Unlimited Storage, Unlimited Users, Unlimited Pages
  • and so much more!

Overview

No commitment and extremely affordable

None of our services require a commitment of any kind. You can cancel your service at any time. You are not required to make any purchases or keep any account active with us. We do not require you to purchase microchips or any other product or service regardless of what service you are using (free or paid).

Track adoptions

Track your animal adoptions, including the adoption application, owner, fee, donation, and thank you letter.

Animal journal can store medical records

Each animal has a dedicated journal, which can store any kind of information. Although it was designed for medical information, the journal can store any information.

Fosters can update their own animals and upload pictures

If a volunteer is granted the Foster permission they will be able to keep their own foster pets up-to-date, including updating information and description, and uploading pictures.

No limits on pages, storage or bandwidth

We do not limit or restrict on the number of animals, animal updates, amount of storage or amount of bandwidth you use.

No bottleneck or slowdown...you make all updates yourself!

By using the RescueGroups.org Data Management service we put the control of your web site directly in your hands.

No forced advertisements (like with Geocities or PetPoint)

We never require you to place advertisements on your website or in your animals' descriptions. We don't require you to put a pet list scroller on your website, or put microchip or health insurance advertisements in your animals' descriptions.



Security

More than 30 roles to control access by job responsibility

Each major job function has a role in the RescueGroups.org services. That means that you can grant only the access that a volunteer or staff member needs in order to do their job.

Individual login accounts

Each of your staff members will receive their own login account. We recommend against sharing accounts because it prevents you from controlling access (using security roles) and from determining who made certain changes via the security audit log.

Increases security on the adoption listing websites

With our Data Management service you don't need to give your staff and volunteers your password for the adoption listing websites (Adopt-a-Pet.com, Pefinder, etc). That means that you can be sure that all of your pet updates will come from your RescueGroups.org account. You can be sure that your pets will never be lost if all updates are made in your RescueGroups.org account.

Security audit log

Everything your staff does is recorded so you can look back to see to see who made which changes and when.

Data retention

Animals and contacts are never actually deleted from your account, so you can always retrieve them if you need to bring them back.



Animal Data

More than 60 animal data fields including private fields

You can track over 60 fields of animal data, including private fields that are available to only your volunteers. If you can't find a specific data field to store your information, you can use the animal journal.

Intakes and Outcomes

Record how an animal entered your care, and the disposition of the animal.  Intake types like Owner Surrender, Drop off, Impound, and outcomes like Adoption, Return to Owner.  The Intakes and Outcomes provide data to our Asilomar report which gives point-in-time statistics for the animals in your care, and the number of animals that entered and left your care in a specific time frame.

Advanced Templates

If you add a lot of the same kinds of pets, you would benefit from our advanced templates. The templates can hold any combination of data from the animal fields, and all fields are supported in the templates. For example, if you have a foster who only fosters female Beagles, you could create a template with Dog, Beagle, Female, and the Foster and Location selected. To use the template you would simple click it when adding a pet, and the selected values would automatically be loaded onto the page.

Animals automatically get updated on the major national search/listing sites

The RescueGroups.org Data Management service uploads your animal data to dozens of adoption listing websites, including ASPCA, AllPaws, Petfinder (with the use of the Sync App), Pet Adoptions by Overstock, Adopt-a-Pet.com, DogTime.com, and PetBond.com and many others.

Animal journal can store medical records

Each animal has a dedicated journal, which can store any kind of information. Although it was designed for medical information, the journal can store any information.

Fosters can update their own animals and upload pictures

If a volunteer is granted the Foster permission they will be able to keep their own foster pets up-to-date, including updating information and description, and uploading pictures.

Track adoptions

Your your animal adoptions, including the adoption application, owner, fee, donation, and thank you letter.

Sponsorships

Animal sponsorships serve several purposes. Not only a fundraiser, but also a tool to raise awareness of special needs and long-term foster pets in your care.



Contacts

Complete contact tracking list

Our Contacts feature helps you track all of your organization's contacts including volunteers, adopters, donors, fosters, and sponsors.

Track volunteers' skills, training, experience

Keep track of your volunteers directly in your account. Volunteer hours, skills, training, inventory loaners and other volunteer related information can be tracked.

Track donations

Record your donations, in-kind, purpose and if a letter has been sent.

Track applications and adoptions

Your online forms are connected with your contacts, as well as your adoptions.

Contacts reminders

Need to remember to reach out to a contact on a certain day? Use the reminders for follow-up!



Fundraisers

Animal Sponsorships

Easily track animal sponsorship donations to help with medical costs and special needs animals.



Information Tracking

Track Animals and medical information

Any kind of animal related information can be stored in the animal journal.

Track Contacts

Contacts, along with dozens of related information like adoptions, donations, volunteer hours, campaigns, inventory loaners can be tracked.

Track Calls

The Calls feature of the Data Management service helps you track your incoming calls. If you have a voice mail service, you probably have a volunteer can retrieves the messages from the voice mail service, and then informs various individuals of the calls they need to return. With the Calls feature, you would enter the call information into your RescueGroups.org account, assign the call to a volunteer, and they can manage the call directly from the Calls feature.

Track Donations

Donors and donations can be tracked, including in-kind donations, and if a thank you letter has been sent.

Track Feral Colonies

A feral colony tracking feature that helps manage pets, locations and caretakers.



Other Features

Events

Events are integrated with your animals for event attendance.

Inventory including loans, due dates and conditions

The Inventory feature helps you manage your physical inventory including location, condition and disposition. You can also use Inventory Loaners to track who is borrowing equipment and items from your inventory.

Reports,data exports

Various reports are available, including custom animal reports, journal and cost reports, contacts and mailing lists.



Full Support

We help you

We have volunteers and staff available to help you with practically everything related to getting your service setup and running.

Help adding animals

We can add your animals for you from any website on the Internet, or from a data file (like an Excel spreadsheet).

Online knowledge base, support system and forums

We have a large knowledge base, documentation, support website and support forums to help you if you have a question.

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